Information Lifecycle Toolbox
Based around our Information Lifecycle Toolbox we can assess your requirements and plan and execute your information journey.
Overview
This toolbox can be applied to any organisation small, medium or large. Vista Information can also manage all or only one tool for you - depending on your requirements.
Vista manages your information through its lifecycle.
The information lifecycle is a term used to describe how information in an organisation is created, managed and stored.
We have the tools to manage clients through the lifecycle.
This toolbox can be applied to any organisation small, medium or large.
What is included in our Information Lifecycle Toolbox? Take a look below;
PLAN:
We first analyse what your business question is to determine what changes can be implemented and what knowledge you need to improve productivity. The tool required for the Plan process is the Assessment tool that involves a review of your current information through our Consulting service, and an analysis of the systems in place.
Service: Consulting Services
COLLECT, RECEIVE & CAPTURE
This is where we find the information that will help you to create new knowledge. The tool required for this is Intelligence Services which is used to help with corporate development, data mining, client markets and industry intelligence, acquisitions, prospecting and strategic reviews.
Service: Desktop Research/ Company Intelligence / Competitive Intelligence / Industry Intelligence / People Intelligence / Deal Intelligence / Portfolio Intelligence
CREATE
New knowledge is created from all of the information acquired. This tool is the Inhouse Technology tool, using tools such as any of the M365 products, including Sharepoint on a regular basis.
Service: Data Management / Records Management
EVALUATE
Now we ascertain what is the importance of this new knowledge, and does this knowledge need to be kept? Here we use the Evaluate tool to look at organisational policy, legal requirements, retention schedule and client requirements.
Service: Information and Data Governance
ORGANISE
Deciding how best to display this new knowledge. Using the Inhouse Technology tool we look at information visibility, information design, file indexing, metadata, taxonomy, document management systems, websites, intranets (SharePoint).
Service: Taxonomy Management / Website Development
USE & DISSEMINATE
Analysing how all new knowledge is going to be used, then select the appropriate dissemination tool. The tool required is InfoUTool, and this tool includes what type of information - numerical or text, information discovery, hardcopy or softcopy, access policy, document display or considering if its business critical.
Service: Taxonomy and Metadata
- MAINTAIN, PROTECT & PRESERVE
Here we look at the access policy, retention policy and type of media storage.
Service: Information and Data Governance
DISPOSE
Activate the Secure Disposal of information.
Service: Information Management / Data Management / Records Management
TRAINING: SKILL DEVELOPMENT
In addition, Vista can provide your staff with the skills to underpin your information journey offering training in information design, research, content management, information management and knowledge sharing.
Service: Education and Training
Through the use of all or some of these tools we can help you:
- Generate new ideas
- Declutter your office space
- Manage your client records
- Retain your required documents
- Meet your legal requirements
- Ensure easy retrievability of your records
To learn more about any of our services please call or email us.